Exhibitor FAQ

Trader spaces at Fort Con 2: The Fort Unleashed

Trader spaces are 6ft x 6ft and include an approximate 6ft x 2ft rectangular table where you can display or sell goods. This means that you will have an approximate one metre deep space behind the table for free standing banners and other display units.

  • Each dealer stall comes with one seat provided, more chairs available on the day.

  • There may be space to the side of each table for rails or smaller tables.

  • Backing tables may be available on the day but will be on a first come, first served basis. There is NO charge for backing tables but they must fit within 6ft x 6ft space.


Prices

TRADER SPACE – 6ft x 6ft space with 6ft x 2ft table included = £50

Corporate stands & booths – spaces are sold as 6ft x 6ft regardless of what type of exhibitor or stand, as long as we agree in advance what you intend to do with the space and your set up fits then in the interests of fairness we charge no more than the price shown for the trader space above.

  • All tables must be booked in advance, there are no exceptions.

  • Payments are required within 48hrs of accepting the booking.

  • Your listing is not confirmed until payment has been made.

You can pay for your table by credit/debit card, via PayPal invoice or by bank transfer. We will send you a PayPal invoice where you can pay by card. Bank details can be sent on request.


Extra benefits

  • Dedicated post on www.fortcon.co.uk with link to your site.

  • Bottle of water per table.


FAQ

What is a trader space?

Trader spaces are 6ft x 6ft and include an approximate 6ft x 2ft rectangular table where you can display or sell goods. This means that you will have an approximate one metre deep space behind the table for free standing banners and other display units.


Is there a height restriction on my display?

The maximum height allowed at Fort Con is 3m. Should you have a display that is higher than this, please let us know well in advance so that we can discuss options with you.


How many tickets come with one trader space?

Every trader space comes with two exhibitor wristbands/lanyards/passes.

For every extra trader space the same dealer has, this equates to 1 ticket per extra space. So if you were to book two spaces side by side, it would be 3 wristbands/lanyards/passes in total.


Can I add extra people to the table or transfer tickets to another person?

You can add extra tickets for your trader space over the allocations above but this will be at an extra cost. You may not transfer your wristbands/lanyards/passes to another person during the event.


Can I use extra fixings on the table for display?

Yes, you may use clamps for racks and similar fittings but please do not use any fixing that screws into or permanently damages the table in any way. If any damage is caused, you will be charged the full cost of replacement.


How can I create a display on the wall behind my display?

If you are allocated a border space you can only attach wall fittings to the wall behind with either blue-tac, white-tac, or velcro strips, only as long as they do not leave a residue behind. Alternatively, free-standing banners and racking displays are allowable up to 3m high. If there are drapes behind you and you don’t have banners then large bull-clips work well to secure things to the drapes.


What about table covers?

Most traders should have their own display that includes their own banners and table coverings. Fort Con can supply table covers if needed but ALL tables must be covered to add to the atmosphere of the event. Please make sure to bring your own table coverings. If you require table coverings from us then please let us know in advance, not the day before.


When is set up?

Set up is from 14:00 until 20:00 on Friday 4th August and 07:00 until 08:30 on Saturday 5th August. All trader spaces should aim to be set up by 08:45 at the latest. Full details of the set up process including loading and unloading will be sent out to you closer to the time.


What about parking?

We will supply all loading and unloading details to you closer to the event date.

General parking can be limited, please read more on the Nevis Centre website here for clarification – http://www.neviscentre.co.uk/how-to-find-us/. There are plenty of car parks in and around Fort William.


Do I need insurance for Fort Con?

We do not provide insurance specifically for your trader space. You may provide your own insurance in case of lost, stolen, broken or damaged goods and displays. We do provide our own event specific insurance and the venue will also have insurance but this doesn’t always cover your specific trader spaces.


What do we do after the event finishes?

The event will finish at 18:00. We would suggest waiting until 18:00 before packing up your belongings as most people would want to make the most of the Fort Con day. Please ensure to take everything with you on the night of the 5th.

Exhibitors should aim to be packed away and out of the venue by 20:00. Anything left in the venue after this time that is not taken away, will be considered trash and disposed of by the Fort Con crew as they see fit.


What happens if I have changed my mind and can no longer make it to the event?

All bookings are final and paid for in advance of the event. All bookings are non-refundable. However you may nominate another trader to take your space, if we agree they are similar to your original space and are suitable for the event. This agreement will be between you and your replacement but we will need to agree all details.


If you have any questions at all then please contact either ben@the57thparallel.com or liam@the57thparallel.com or use the messaging system on the Facebook page or the website. We will aim to get back within 24hrs at the latest.

Thank you for choosing Fort Con as one of your events for 2017!